Project Plan

Project overview

Objective:

State the primary purpose of the initiative, including the policy problem it aims to address.

Policy problem/issue statement:

Clearly define the policy problem or issue that needs addressing, and the strategic importance of solving it.

Key outcomes:

Outline the desired outcomes of the project (e.g., creation of potential policy solutions, recommendations for changes, etc.).

Project sponsor:

Insert the name and role of the project sponsor.

Project lead:

Insert the name and role of the person responsible for managing the project.

Project team:

List the names and roles of key team members involved.

Stakeholders:

Identify internal and external stakeholders involved, including government agencies, industry, and other relevant parties.

Project governance

Project steering committee:

List members and their roles, meeting cadence, and decision-making protocols.

Reporting structure:

Specify how and when reports will be shared with senior leadership.

Risk management:

Identify key risks (e.g., delays, stakeholder resistance) and mitigation strategies.

Dependencies:

List any related projects or external factors that could impact the project.

Timeline and milestones

Start Date:

End Date:

Key Milestone:

Resource requirements

Budget:

Detail any financial requirements for each phase.

Staffing:

Outline the team roles and FTE required for each phase.

Other resources:

List any technology, tools, or other resources necessary.

Communications plan

Stakeholder engagement:

Identify the communication strategy for engaging stakeholders during each phase.

Internal communications:

Set out how updates will be shared internally (e.g., email updates, team meetings, etc.).

External communications:

Outline how the project progress will be communicated to external stakeholders and the public (if necessary).

Evaluation and success criteria

Key Performance Indicators (KPIs):

Define how success will be measured at each phase (e.g., number of stakeholders engaged, policy solutions tested, user feedback).

Post-implementation review:

Set out the plan for a review of the policy solution’s success after implementation.